Commonwealth Games FederationCommonwealth Games Federation

CGF Doping Control Related Data

ATHLETE NOTICE ON INFORMATION PROCESSING

In the event that you are selected for a doping control during the XXI Commonwealth Games (the Games), you will be asked to sign a Doping Control Form to confirm that the relevant parties can process your Doping Control Related Data.  This notice supplements the information on the Doping Control Form explaining how your Doping Control Related Data will be used and processed in the context of an anti-doping programme designed to detect, deter and prevent doping, in accordance with the World Anti-Doping Code (the Code), and in particular the CGF Anti-Doping Standard (the CGF-ADS). Similar requirements apply to the submission of a Therapeutic Use Exemption Application Form and Athlete Whereabouts Information to the CGF.

Data we collect

We collect or have access to information about:

  • Data relating to your whereabouts during the In-Games period (e.g., training, competitions, travel, periods spent at home), including where relevant, each time you elect to use the “auto-location” reporting button on the ADAMS app, information about your mobile device’s location;
  • If relevant, your unique ADAMS profile including data relating to your identity (name, nationality, date of birth, gender, sport(s) and discipline(s) you compete in, organizations and/or sports federations to which you belong.
  • Data relating to test distribution planning (for the testing pools in which you are included);
  • Data relating to your Therapeutic Use Exemptions, if any;
  • Data relating to Doping Control (test distribution planning, Sample collection and handling, laboratory analysis, results management, hearings and appeals); and
  • Data relating to the Athlete Biological Passport.
  • Data contained in your laboratory analysis results. These include: detection of a prohibited substance, its metabolites or markers or any evidence of use of a prohibited method identified on the Prohibited List; detection of the presence of other substances not included in the Prohibited List, as may be directed by the World Anti-Doping Agency (WADA) pursuant to the monitoring programme described in Article 4.5 of the World Anti-Doping Code (Code); longitudinal profiles; or results from other tests that may be developed in future to identify the presence of prohibited substances.

Uses of your data:

  • Your doping control-related data will be used to further the legitimate interests of harmonized, coordinated and effective anti-doping programmes for detection, deterrence and prevention of doping. This includes, for example, the planning, targeting, coordination and organisation of anti-doping tests during the Games, the analysis of samples, the creation of a blood passport, the evaluation and granting of Therapeutic Use Exemptions (TUE), the conduct of hearings and appeals, and the publication of sanctions. Where the information we collect is your health data, we will initially process the data on the basis of your consent. In some circumstances, we will be able to rely on a different legal ground to hold this data, such as the establishment of legal claims.
  • Some personal information related to you will be used and processed by us through the anti-doping administration and management system (ADAMS), a web-based data management system developed and administered by the World Anti-Doping Agency (WADA) in its role as central clearinghouse for anti-doping information.
  • ADAMS may be used for scheduling In- and Out-of-Competition doping tests and managing related information, including TUEs, information related to athlete whereabouts, information about the results of anti-doping tests, and sanctions-related information relevant to individual athletes.
  • WADA relies upon ADAMS to fulfil its responsibilities under the World Anti-Doping Code (Code), including the performance of Out-of-Competition Testing, the review of TUEs, and its implication on anti-doping rule violation procedures
  • Where you have given your consent, we may add information relating to your sample to information collected for research purposes. This information will be anonymised, and will be used to undertake anti-doping research in the pursuit of enhancing the analytical capabilities used to uphold clean sport.

Processing of your Doping Control Related Data

The data which you provide in connection with any anti-doping procedure relating to your participation in the Games will be collected by Gold Coast 2018 (or the Australian Sports Anti-Doping Authority - ASADA) on behalf of the CGF. The CGF shall be principally responsible for ensuring the protection of your Doping Control Related Data and, for the purposes of English law, is the data controller for the processing of your results and any ongoing use of those results. ASADA shall be responsible for the collection and processing of your sample for more information on ASADA's use of your information, please contact ASADA https://www.asada.gov.au/about-asada/contact-us.

ADAMS

Your Doping Control Related Data may be processed and managed through the ADAMS data management system, which is a web-based database management system set up by WADA. The ADAMS servers are located in Canada and ADAMS is protected by a security system that complies with the highest data protection standards. The CGF may use ADAMS to disclose your Doping Control Related Data to relevant authorities as appropriate and as described in more detail below.

Disclosure

WADA, Anti-Doping Organisations and WADA Accredited Laboratories will process your Doping Control Related Data for the purpose of ensuring harmonised, coordinated and effective anti-doping programme in sport.

  • Your Doping Control Related Data will be made available to WADA and to certain authorised Anti-Doping Organisations (for example your International Federation and National Anti-Doping Organisation) in accordance with the Code. Some organisations may be located outside the country where you reside or provided your sample, for example Switzerland and Canada. These organisations will be able to process your data for their own purposes in accordance with the Code, CGF-ADS, anti-doping rules and/or relevant data protection laws which might not be equivalent to those in your own country.
  • Your Doping Control Related Data may also be shared with your Commonwealth Games Association, and WADA Independent Observers may have access to certain data as part of their review, on a confidential basis.
  • WADA Accredited Laboratories will receive samples but will only have access to anonymous, coded data that will not disclose your identity.
  • In the event that the CGF or another Anti-Doping Organisation asserts that you have committed an anti-doping rule violation, your identity may be made public in accordance with the Code and CGF-ADS. The outcome of any results management process, including any appeals may also be publicly disclosed.

Your data will not be used for research purposes unless you have provided specific consent on your doping control form. All samples used for anti-doping research purposes will be anonymised.

Rights in respect of your data

You may be entitled to ask the CGF or WADA  for a copy of your information, to correct it, erase or restrict its processing, or to ask us to transfer some of this information to other organisations. You may also have rights to object to some processing, and, where we have asked for your consent to process your data, to withdraw this consent. These rights may be limited in some situations – for example, where we can demonstrate that we have a legal requirement to process your data. In some instances, this may mean that we are able to retain data even if you withdraw your consent. You may also wish to consult the WADA International Standard for Protection of Privacy and Personal Information1.

Where we require personal data to perform our functions under the Code, including the collection of information on a Doping Control Form, then provision of such data is mandatory: if you fail to provide information you are obliged to provide under the Code then this may itself be an anti-doping violation.  In all other cases, provision of requested personal data is optional and will not have consequences if provision is refused.

We hope that we can satisfy queries you may have about the way we process your data. If you have any concerns about how we process your data, you can contact our data protection officer at e: privacy@thecgf.com - CGF, Commonwealth House, 55-58 Pall Mall, London, SW1Y 5JH. You can also directly access and review certain information relating to you in your single athlete profile within ADAMS.

If you have unresolved concerns you also have the right to complain to the Information Commissioner’s Office.

Withdrawal of participation

In the event that you no longer wish to participate in the Games, you acknowledge that the CGF, Gold Coast 2018 and WADA and certain other Anti-Doping Organisations will retain certain rights and obligations in respect of your Doping Control Related Data, in accordance with the Code, CGF-ADS and data protection laws.

You understand that your participation in the Games is contingent upon your voluntary participation in anti-doping procedures set out in the Code and the CGF-ADS, including the processing of your Doping Control Related Data.  Any withdrawal of consent to sharing your Doping Control Related Data may be construed as a refusal to participate in the anti-doping procedures and could result in your exclusion from further participation in the Games and/or other organised sporting events and/or disciplinary or other sanctions such as disqualification of results.

You understand that despite any withdrawal of consent to the processing of your Doping Control Related Data, the CGF, Gold Coast 2018 and/or other Anti-Doping Organisations may still need to process such data to fulfil obligations under the Code, CGF-ADS or under applicable law.

Retention

Your Doping Control Related Data may be retained in ADAMS for as long as necessary for the relevant Anti-Doping Organisations to fulfil their obligations under the Code; in most cases this will be either 18 months (in respect of whereabouts-related information) or 10 years for information relevant to other breaches of the CGF-ADS.

International Transfer

Your doping control-related data may be made available to persons or parties, including WADA and Anti-Doping Organisations, located outside the country where you reside, including Switzerland and Canada. In some other countries, data protection and privacy laws may not be equivalent to those in your own country.


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